Supervision &M

General Management:The overall management of the organization is guided by the approved constitution. General Committee (GC) is the highest body of HELP Cox’s Bazar. It consists of thirty three members from different professionals. The general committee elects the Executive Committee (EC) for a period of three years. Presently, there are eleven members in the executive committee. It performs all responsibilities on behalf of the general committee. The EC appoints the Executive Director (ED) of the organization. He is responsible for overall management and keeping contact with the donor agencies. Besides, there is a seven-member advisory committee to advise the EC and ED in policy matters. There is programme operation division headed by Programme Director. Programme Director looks after overall programme operations, coordination and management. He/she assists the ED and directly accountable to him. He/she is assisted by the Programme Manager and Project Coordinators.  \tThere are separate human resource & administration, training, finance & accounts and audit units. The human resource, finance & administration unit is headed by one Manager (HR, Finance & Admin), who is assisted by other administrative staffs. There is one Procurement Officer responsible for overall procurement and supplying the logistics is reportable to the Manager (HR, Finance & Admin). Training Officer is the head of training unit and assisted by other trainers. Manager (HR, Finance & Admin) is the head of finance & accounts unit and responsible for overall financial management. He/she is assisted by one Senior Finance Officer (Finance & Accounts) and other accounts personnel. There is one Officer (Audit), acting as the head of audit unit is responsible for overall internal audit management. Furthermore, there is a 5-member Senior Management Team (SMT) comprising ED, Programme Directors, Manager (HR, Finance & Admin) and two Project Coordinators, who meet once in a week to review the overall administrative and management issues. A monthly coordination meeting is also held at head office with all projects chiefs with ED in the chair, for reviewing the overall issues.  The monitoring unit provides monitoring oversight for all programme activities. There is annual monitoring plan and the monitoring indicators are set up based on the outputs and activities. The regular information is collected using various tools and techniques following the participatory monitoring process. The monitoring unit interviewed various stakeholders including beneficiaries, local administrations and the UP. They produce reports based on the field findings and submit it to the management. The management takes appropriate measures where necessary. The progress is also monitored/review in the monthly staff coordination meetings held at organization's head/project office, which is documented in meeting minutes and circulated at field offices. Project experience sharing workshops are also organized with different stakeholders to exchange views and produce recommendations. The following mechanisms are followed in monitoring and supervision the project: Set up monitoring indicators based on the outputs and activities. Information collection using different monitoring tools. Field visits for physical verification and interviewing the project participants and stakeholders. Analyze/review of monitoring and progress reports. Monthly progresses review/sharing meeting and analyzing targets against achievements.

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